Meeting held upstairs in Town Hall Monday – November 17, 2008

Prior to the regular meeting the Town Manager, Board of Selectmen, Town Administrative Service Manager and Financial Director met with some of the Department Heads – reviewing their upcoming budgets.

Attending: Town Manager Edward Samson

Selectmen Leo Enos, Sr., David Stickney and Allan Carr

Others attending: Alan Savage, Murray Vashaw, Joe Bachofer, Rev. Don Williams and Melissa Grimma, Reporter.

Prior to the meeting the bids were opened for the Fire Department Vehicle. Only one bid was submitted. A bid of $l,5l5.00 was submitted by Timothy Bilodeau. After some discussion.

A motion was made by David Stickney and seconded by Allan Carr to accept the bid of $l,5l5.00 for the Fire Support Vehicle from Timothy Bilodeau. A vote was taken and the motion carried.

Bids were opened for the 1989 International Truck – salt truck.

A bid of $555.00 was submitted from Donald Bacon.

A bid of $250.00 was submitted from Justin McMann.

After much discussion it was decided to refuse both of the above bids and re-advertise said vehicle.

It was asked if it was allowed to refuse said bids and Edward Samson said that the Board has the right to refuse any bids that they don’t think are acceptable.

The meeting was called to order at 6:30 P.M. by Chairman Leo Enos followed by the Pledge of Allegiance.

APPOINTMENTS: None

OLD BUSINESS:

To review and approve the minutes of the November 3, 2008 meeting.

A motion was made by David Stickney and seconded by Allan Carr to accept the minutes as written. A vote was taken and the motion carried.

Department Head Up-dates: None

Signing of various paperwork:

Tax Exemption from Coos & Essex Agricultural Society (Fair Association) They request only to pay the town share of their taxes. Upon requesting this they have to show a financial statement. This is an annual request.

A motion was made by David Stickney and seconded by Allan Carr to approve exemption. A vote was taken and the motion carried.

Re-appointment of local Health Officer and Deputy Health Officer. Edward Samson said that Ron Wert had stated that he would like to be re-appointed. As of yet there was no one for the Deputy.

A motion was made by Allan Carr and seconded by David Stickney to re-appoint Ron Wert as the local Health Officer. A vote was taken and the motion carried.

It was asked about the Deputy and Edward Samson said that someone had shown an interest but had not submitted the paperwork to him.

Intent to Cut:

William McCarten – Martin Meadow Pond Road – to cut 20 acres of 120.

NEW BUSINESS:

There was a request for Discretionary Preservation Easement = Prospect Farm – Lancaster LLC (Davidge) This is a request that has come to the Board before. Edward Samson said that he had contacted the Lancaster Historical Society regarding the issue but has heard nothing back from them. Jason Call said that he needed to have more information as to what to do and how old was the building. Edward Samson said that he was going to send an e-mail to Mr. Davidge and would have more information regarding the issue for the next meeting. He, Mr. Samson, said that he felt that it would qualify but some of the documentation that he has needs to have more information. After much discussion the Board agreed that they would go out and walk the area with the caretaker and come back to the next meeting with a decision.

INFORMATION:

In the packet was the Tax Collector’s Report for September

Building permit – Stanley Knecht

Driveway permit – Kevin Whiting

There was quite a bit of discussion about the tax appeals that were held and people wanted to know when the tax rate would be set and when the tax bills would be sent out. Edward Samson said that he hoped that the tax bills would go out in the next week as they, the Town, is looking at having to get a tax note until the revenues start to come in. Once they start coming in they come in pretty regular.

Don Williams asked about the police officer and if they had hired one yet. They are still in the process of interviewing.

Noting that there was no further business to come before the meeting a motion was called for to adjourn.

A motion was made by Allan Carr and seconded by David Stickney to adjourn. A vote was taken and the meeting adjourned at 6:50 P.M.

Respectfully submitted: Approved:

Sandra E. Doolan – Clerk Leo Enos, Sr.

Allan J. Carr

David Stickney

Board of Selectmen