Minutes of Meeting

                                                  Board of Selectmen

 

Meeting held upstairs in Town Hall                          Monday – August 18, 2008

 

Attending: Town Manager Edward Samson

                   Selectmen Leo Enos, David Stickney and Allan Carr

                   Administrative Services Manager Becky Newton

Others attending: Alan Savage, Murray Vashaw, Joe Bachofer, Rev. Don Willliams and Lucy Wyman.

            The meeting was called to order at 6:30 P.M. by Chairman Leo Enos followed by the Pledge of Allegiance.

APPOINTMENTS:

            Lucy Wyman has asked to be on the agenda but was not present at the time so the meeting proceeded.

OLD BUSINESS;

            To review and approve the minutes of the August 4, 2008 meeting.

A motion was made by Allan Carr and seconded by David Stickney to approve the minutes as written.  A vote was taken and the motion carried.

Department Head Up-dates:     None

Signing of Various Paperwork:  None.

            At this time Lucy Wyman came to the meeting.  She said that she had some concerns about the opening of the Drive-In Theatre.  One being that they had not posted a bond or a letter of credit and that they had been told to plant trees or shrubs at the rear of the screen to block the light from her property.

            Edward Samson said that he had talked with Mr. Dubreuil on August 18, 2008 regarding the above concerns.  Mr. Dubreuil said that he was going to put up a fence with green slats.  It was also mentioned that he, Mr. Dubreuil, had talked with Becky Newton regarding the bond/letter of credit.  Becky Newton said that they had discussed the fact that they would be putting money into an account and all of the monies necessary would be there prior to the opening of the theatre.

            Allan Carr asked what the distance was between the bottom of the screen and the ground.  He felt that the fence would be a better idea.

            Lucy Wyman said that #6 of the Site Plan Conditions stated that there would be mature cedar trees 5’ high and set at 3’ intervals.

            Becky Newton stated that if there was anything different done that Mr. Dubreuil would have to come back to the Planning Board for approval.

            Edward Samson said that he had not been able to get back to Mr. Dubreuil today (8-18-08) but he would be prepared to go forward with a Cease and Desist order if the conditions were not in place before the opening.

 

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A motion was made by Allan Carr and seconded by David Stickney that if the conditions set forth are not met a Cease and Desist order will be pursued by the court.  A vote was taken and the motion carried.

            Lucy Wyman then said that condition #12 states that car engines would be shut off.  She asked what she should do in case this is not followed.

            David Stickney said that if it is a problem, Lucy should come in and tell Edward Samson and he will go to Mr. Dubreuil and discuss the issue.

Alan Savage asked if the Town Manager had to go to the Town Attorney to have a Cease and Desist order put in place.

            Edward Samson said that he wanted to speak to the Town Attorney regarding this issue.

Becky Newton stated that there is a penalty for each day that you do not comply with the conditions that are set forth.

            Lucy Wyman asked about LED lighting and the possibility of using it for the streetlights around town, as there could be a significant savings.  Edward Samson said that the Public Service Company is doing an energy audit.  The town should hear from them in a week or so about the lighting in the town buildings.  The audit will not include the sewer system facilities at this time. 

It was asked if the Town was going to change all the street lights to the period lights that have been installed in the municipal parking lot near the former Sullivan Drug Store (US Cellular now) and the answer was no as it was too expensive.

            Lucy Wyman said that she and Bill Ghelli had met with some representatives from the State of New Hampshire Parks and Recreation Dept regarding the Mt. Prospect Ski Area.  They are planning to draft a 2-year lease for the ski area.   They are working gradually on the area.  She also stated that in 2011 there would be the Weeks Act Anniversary and felt that there would be things going on in the area.  Ms Wyman advised that they are hoping that the AG will allow a $1,000,000 insurance coverage as it is less expensive than the $2,000,000 coverage that is currently required.

NEW BUSINESS:

            Depot Street Bid.  There is a need to replace both culverts.  The Town crew will take out the culverts.  They will be a replaced with box culverts with stone instead of the open design.  P & R Excavating will do both of the culverts for the $189,000.00, which is what we have for the project.  They stated that they would do the project for that amount of money if they also get the chance to bid on the Arthur White Bridge.

            The Northern Gateway Chamber of Commerce would like to use the municipal parking lot for a yard sale.  It was asked why they didn’t use the library site.  Mainly because many of the businesses would be having sales that day to and it would keep everyone downtown.

A motion was made by Allan Carr and seconded by David Stickney to allow the Northern Gateway Chamber of Commerce to hold their yard sale in the municipal parking lot on September 27, 2008.  A vote was taken and the motion carried.

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INFORMATION:

            Edward Samson said that he had received a letter from Mr. Smith on the Marshall Road and that they would be in the area this week and they would contact Ed to go and inspect the property.  Leo Enos stated that he would like to go with him.

            It was noted that the next meeting would be on Monday, September 1st, Labor Day.  Also noting that there were 5 Mondays in September it was suggested that the meetings be on the 2nd and 4th Mondays, making them September 8th and 22nd.

A motion was made by Allan Carr and seconded by David Stickney to have the September Selectmen’s meetings on the 8th and 22nd.  A vote was called for and the motion carried.

            Don Williams asked when they were going to pave Water Street.  He was told that the contractors were going to inspect the street and decide when it was to be done.  He also asked about the bricks on the Town Hall.  He was told that they were being worked on. He then asked about the elevator.  He was told that the Town has sent a proposal to the company and they are checking the design.  He also asked about the hiring of a new police officer. He was told that the hiring process is very difficult and that everyone was working very hard at it and hopefully there would be a new officer on board soon.

Noting that there was no further business to come before the meeting a vote was called for to adjourn.

A motion was made by David Stickney and seconded by Allan Carr to adjourn. A vote was taken and the meeting adjourned at 7:05 P.M.

 

Respectfully Submitted:                                                        Approved:

 

 

Sandra E. Doolan – Clerk                                                     Leo J. Enos, Sr.

 

 

                                                                                                David Stickney

 

 

                                                                                                Allan Carr