Minutes of meeting

                                                     Board of Selectmen

 

Meeting held upstairs in Town Hall                          Monday – March 17, 2008

 

PUBLIC REVIEW HEARING: Lancaster Day Care d/b/a/ Lancaster Play & Learning

 

Attending:  Town Manager Edward Samson, Selectmen Leo Enos., Sr., Allan Carr and David Stickney and Administrative Services Manager Becky Newton.

Others: Amy Graham – Director of Day Care, Alan Savage and Murray Vashaw.

 

            The meeting was opened at 6:00 P.M. by Leo Enos.  At this time a motion was made by David Stickney and seconded by Allan Carr to appoint Leo Enos as the new Chairman of the Board of Selectmen.  A vote was taken and the motion carried.

 

            There was some discussion as to when the children would be able to go back into the new building.  Ms. Graham said that the target date right now was April 11th.  Originally they had been told that they could be in on March 3rd.

            There was a letter in the Selectmen’s packet from the Day Care addressing many items that had taken place during construction. 

            Leo Enos asked if there was something that could be done to reimburse the center for the cost of snow removal that they had to do.

            Mrs. Graham said that they had been told that they would receive a check for that.

            Becky Newton said that she had been working with Mrs. Graham and that in the contract there is a “liquidated damages” clause.  Many times it is taken out of the contract but it had been left in on this one and the monies will be used to help with the additional rent at the church.  Becky also wanted to stop the rumor that the building had come from Canada, it has come from New Hampshire.

            Alan Savage asked if the Board knew that he hasn’t been paid in full.  He feels that the company is holding back on monies that are owed until they get their check.

            Leo Enos stated that the Town is not a collection agency and that would have to be worked out with the company and the sub-contractors.

            David Stickney suggested that when the building company comes for their check that they be told that there are sub-contractors who still have not been paid and that they were coming to the Board with their complaints.  He also suggested that if needed we could have the company come to the Selectmen’s meeting if necessary.

            Leo Enos asked if the Board was going to do a walk through of the building before it is opened.

            Becky Newton said that the Town doesn’t usually do that unless they are asked.  It would be up to CDBG to do that.  She also said that she would recommend that the Town not recommend this company for any other jobs in the town.

            Alan Savage said that he had to chase them for his money.  He also stated that there was no an engineer on the site during the time that he was there doing his work. He also said that there had been no provisions for cross ventilation on a 4’ crawl space. There are no cellar windows and the building does not fit on the pad.

            David Stickney asked if they could do something about that.  He was told that they could but it would be very costly.

            Becky Newton said that they were going to put in foam barriers.  This is the first modular project done by CDBG and they have found that it was a little more difficult than they had thought.

            Mrs. Graham had some pictures that she had taken of the project during various phases of the construction and showed them to the Board.

            Hearing no further discussion regarding the project the hearing closed at 6:28 P.M.

 

                                                REGULAR MEETING

 

Others joining the meeting: Joe Bachofer and Rev. Don Williams.

 

            The meeting was called to order at 6:30 P.M. by Chairman Leo Enos followed by the Pledge of Allegiance.

 

APPINTMENTS:  None

 

OLD BUSINESS:

            Review and approve the minutes of the March 3rd meeting.

A motion was made by David Stickney and seconded by Allan Carr to approve the minutes as written.  A vote was taken and the motion carried.

 

Department Head Up-dates:  None

 

Signing of various paperwork:

 

            MS-2 paperwork from Town Meeting.

            Annual Concurrence for Emergency Operations Plan

            Petition and Pole License – on Sand Street

            Veterans Credit for:  Raymond Pardy

                                             Domenic Pallaria

                                              Leo Enos., Sr.

            Elderly Exemption:  Raymond Pardy.

            Timber Tax Levi – Total amount  $7,040.59

            Yield Tax:

                        Sam Bartow                 $   303.60

                        Carol Fonetu                $   964.28

                        Alfred Betz                   $6,222.71

            LUCT – Steve Deturk - $l00.00 for relocating driveway.

 

Also for signatures were the following:

            Non-mutual aid agreement between the towns of Lancaster and Guildhall, Vermont in the amount of $4,000.00.  Any other responses would generate cost that would be paid to the Town of Lancaster in 30 days.

            3 – Ambulance contracts;

                        Lancaster & Guildhall               $  3,375.00

                        Lancaster & Granby                     l,075.00

                        Lancaster & Jefferson                 l2,575.00

                        Lancaster & Lunenburg              l6,600.00

            These are figures are the same as have been charged previously.  They just need to be reviewed annually.  The fee is applied per capita.  The service is to be paid by the insurance company and applicant and then by the town.

            Leo Enos asked if these amounts had been adjusted lately and the answer was yes.

            Also for signatures was to adopt a resolution between LGC and the Town of Lancaster, requesting a 3 year agreement with property liability insurance.  A motion was needed to adopt said resolution.

A motion was made by Allan Carr and seconded by David Stickney to accept the resolution.  A vote was called for and the motion carried.

 

NEW BUSINESS;

            There was a letter in the packet from Paul Kamins  asking for a break on the timber tax that he would have to pay.  He states that he has had to do a lot of work on the land due to blow downs etc. After some discussion a vote was called for.

A motion was made by David Stickney and seconded by Allan Carr to deny the request.  A vote was taken and the motion carried.

 

INFORMATION;

            Other information in the packet:

           

2008 Annual Town Meeting Results.

Free Training Workshop notice from NHDES re: Auto Salvage Yard Licensing and Inspections.

Letter from Lancaster Day Care to Englewood Construction

Progress Hearing Notice – Lancaster Day Care.

 

It was also brought up that at the next meeting new appointments to various boards would be done.

There will need to be 3 appointed to the Conservation Commission.

Resignation from Traci Wagner from the Conservation Commission and the Connecticut River Bend Committee.

There has been some interest to the Conservation Commission:  Treavor Bates.

It was noted that there are two members of the Zoning Board up for re-appointment.

There is an opening for an alternate on the Planning Board.

 

Rev. Williams said that he was very pleased with the way the Town Meeting went, it only went to show that the Town Manager, Select Board, Department Heads and various other boards are working well together.

 

It was also brought up that a letter be drafted to the Superintendent of Schools stating the concerns of schools being let out every Wednesday at noon for the teachers to have workshops.  This will put a hardship on many families as they will have to find places for their children to go at this time.  A letter will be drafted and the Town Manager will sign it with the concerns.

 

Noting that there was no further business to come before the meeting a motion was called for to adjourn.

A motion was made by David Stickney and seconded by Allan Carr to adjourn. A vote was taken and the meeting adjourned at 6:50 P.M.

 

Respectfully submitted:                                                         Approved:

 

 

Sandra E. Doolan – Clerk                                                     Leo J. Enos., Sr.

 

 

                                                                                                Allan Carr

 

 

                                                                                                David Stickney

 

 

                                                                                                Board of Selectmen