Minutes of Meeting

Board of Selectmen

Meeting held upstairs in Town Hall Monday – November 5, 2007

Those attending: Town Manager Edward Samson

Selectmen David Stickney and Allan Carr – Leo Enos, absent

Others attending: Joe Bachofer, Alan Savage, Murray Vashaw, Rev. Don Williams, Charlotte Sheltry and Melissa Grimma – Reporters. Also present were Police Chief John Gardiner, Sgt. Christopher St. Cyr, Corp. Paul Hood and wife Cindy and Office Jason Desrochers and wife Tina.

The meeting was called to order at 6:30 P.M. by Chairman David Stickney followed by the Pledge of Allegiance to the Flag.

APPOINTMENTS:

None

OLD BUSINESS;

Review and approve the minutes of the October 15^th meeting.

A motion was made by Alan Carr and seconded by David Stickney to accept the minutes as written. A vote was called for and the motion carried.

Department Head Up-dates:

At this time Police Chief John Gardiner thanked the Board for letting him come to the meeting. When he started as Chief he had implemented a “Policy of Awards Program”. This would be given to any of the officers in the Police Department who had shown acts of heroism, served in the armed services or done specific community service work. At this time he read a citation that was given to the following officers.

Sgt. Christopher St. Cyr for service in the Army from 1982-1985; to Corp Paul Hood for service in the Air Force from 1974 – 1980 and the Officer Jason Desrochers for service in the Marines from l994-1998. They will also have a ribbon that will be worn on their uniforms. A nice round of applause was given to those officers.

Various Paperwork to be signed:

Revision to CDBG Application Lancaster Play and Learn Center.

A motion was made by Alan Carr and seconded by David Stickney –That the Town of Lancaster moves to request a revision to the CDBG Grant Application on behalf of the Play and Learn Center to request an additional $12,210.00 in construction funds from CDFA. – A vote was taken and the motion carried.

A motion was made by Alan Carr and seconded by David Stickney – That the Town of Lancaster moves to allow Edward Samson, Jr., as the Chief Executive Officer of the Grantee to execute all contracts and forms necessary to make this amendment. – A vote was taken and the motion carried.

Charlotte Sheltry said that a donation of $400.00 was given to the Play and Learn Center from a fund raiser that had been held in Groveton.

Signatures were needed to an application from Verizon for a pole license so place their telephone demarcation equipment on Stebbins Hill Road.

Application from Highway Safety Agency for a grant that Chief Randy Flynn had applied for. This is a 50/50 match in the amount of $3,355.50 for equipment.

`Reappointment of Forest Fire Deputy Wardens. They are Kevin Whiting, Dean Flynn, Dan King, Randy Flynn, Samuel Evans and Harold White.

Abatement for Town Garage Water and Sewer. When the meters were upgraded the numbers got transposed. The abatement figure is $1,614.17.

Current Use Application Revision for Rosco Blaisdell/David Couglin of 45 Spaulding Hill Road

Intent to Cut:

Thomas Shute – Rt. 3 – 25 acres

David Cleasby – Off Arthur White Road – 199 acres

Peter Powell – Martin Meadow Pond Road – 25 of 675 acres

An agreement letter from Ed Bergeron regarding the project of the Bridge on Bunnell Brook on Pleasant Valley Road. Edward Samson read the letter that was enclosed pertaining to the project. It stated the professional engineering/surveying services that would be provided. It stated that it would be completed in 3 weeks and the fixed fee was $4,622.00 Ed also stated that the proposal was consistent with the discussion that had been held with the contractor.

A motion was made by Alan Carr and seconded by David Stickney to accept the agreement from Bergeron. A vote was called for and the motion carried.

A motion was also made by Alan Carr and seconded by David Stickney to authorize Edward Samson, Jr., Town Manager to sign all of the necessary paperwork that pertained to the project. A vote was called for and the motion carried.

NEW BUSINESS;

A letter was received from the Lancaster Snowdrifters requesting that they received the parking meter monies from the winter collections. The comment was made that last year we gave them permission to have it each year.

Applications were received from EOS of Rochester regarding the water treatment contracts. Horizon Engineering had reviewed the contracts and recommended that the town go with them

A motion was made by Alan Carr and seconded by David Stickney to go with the recommendation of Horizon Engineering and award the Water System Improvement Contract #4 to EOS of Rochester in the amount of $56,350.00. A vote was taken and the motion carried.

It was asked about the monitoring system. Edward Samson said that it could be adjusted so that everything could be monitored from one location.

A motion was made by Alan Carr and seconded by David Stickney to award the Water System Improvements Individual Pressure Reducing Valves to Meter and Backflow Services of Concord in the amount of $11,320.00. A vote was taken and the motion carried.

It was mentioned that there needs to be pressure reducing valves installed in about 100 homes.

Edward Samson brought up the issue with Mr. Lussier. There is a breakdown with all contacts with him and he (Mr. Lussier) has made no attempts to do what he is suppose to do.

A Motion was made by Allan Carr and seconded by David Stickney to allow Town Manager Edward Samson to proceed with eviction. A vote was called for and the motion carried.

Edward Samson had a requested from Lisa and David Copson who have purchased the property on 7 Canal St. for an abatement on the water and sewer bill. The sewer has collapsed and the water has been turned off. There is no plumbing in the building. The amount of the abatement is $120.00. There was discussion as to when and where the turn off occurred and who would be responsible. The policy that is now in place needs to be looked at and be more specific. It was stated that a letter be sent to the owners stating that the policy as it is now does not allow anything to be done.

Edward Samson read letter from a Summer Street resident regarding excessive speeding on the street. The resident suggested that 4-way stops be put in or speed bumps in the road. David Stickney suggested that a letter be sent to the resident and tell him that winter maintaince would not permit speed bumps. Ed said that he told the resident that he would speak to the Police Department regarding the issue.

INFORMATION;

Letter from NHDOT recommendations for the Ten Year Transportation Improvement Plan.

Letter from NHDOT re: Final meeting set for updating state bicycle route maps.

Trustees of the Trust Funds minutes of July meeting.

Sign Permit: Colonel Town Players.

Building Permits; Lancaster Assembly of God and Samuel Shippee

Allan Carr said that he had heard from several people that the water project hatch-ways were an eye sore.

Murray Vashaw asked why the park benches were removed from Centennial Park. Ed Samson said that they were being abused by people and that they were taken in during the winter any way.

Noting that there was no further business to come before the meeting a vote was called for to adjourn.

A motion was made by David Stickney and seconded by Allan Carr to adjourn. A vote was taken and the meeting adjourned at 7:22 P.M.

Respectfully Submitted: Approved:

Sandra E. Doolan – Clerk David Stickney

Allan Carr

Leo Enos, Sr.

Board of Selectmen